RosterOS — The compliant workforce-rostering platform for care providers

The cost-to-capability problem

Enterprise workforce suites are overkill. Spreadsheets are a liability. RosterOS is the fit.

Care and disability providers are forced to choose between six-figure enterprise workforce-management platforms built for global retail and logistics, generic HR suites that have never heard of an NDIS Worker Screening clearance, or fragile spreadsheets and group chats that fall apart at the first audit. RosterOS is purpose-built for the middle — the provider that needs real compliance and real-time coverage, right-sized for a growing workforce and owned outright rather than rented.

1 lifecycle

Onboarding → credentials → roster → clock-in → timesheet → payroll, in one system

Hard-blocked

An expired or missing credential can't be rostered — enforced server-side, not just hidden in the UI

GPS clock-in

Geofenced attendance with offline sync — the hours you pay are the hours actually worked

Weeks, not quarters

Go live fast — no multi-year enterprise workforce-management rollout

One platform, the whole roster

Everything a care provider actually needs to staff a shift

Not a generic scheduler with a compliance bolt-on. Every module is shaped around how regulated care rostering actually works.

Full roster lifecycle

Worker onboarding, weekly roster build, publish, GPS clock-in/out, timesheets, host sign-off and payroll export — one continuous, auditable flow.

Compliance & conflict engine

A server-side engine evaluates credentials, availability, fatigue and double-bookings on every shift. Expired First Aid or NDIS screening is a hard block on publish — not a warning you can click past.

Credential management & verification

Define credential types, jurisdiction boundaries and expiry warnings. Workers upload renewals from their phone; managers verify against AI-parsed fields with OCR-confidence scoring.

Smart Fill scheduling

For any open shift, Smart Fill ranks only the workers who are qualified, compliant and available — scored on fit — so coordinators fill coverage in seconds, safely.

GPS geofenced clock-in/out

Workers clock on at the site, inside the geofence, within the shift window — with offline sync for low-signal locations. Breaches surface to ops in real time.

Timesheets & adjustments

Clocked hours flow into a review queue with exceptions flagged. Payroll officers approve or adjust with a full audit trail; host employers sign off on placed-worker hours.

Payroll export

Approved hours export straight to your payroll provider — Xero, MYOB and more — with a pre-check that catches issues before a single dollar is paid.

Mobile-first Worker PWA

An installable web app where workers see their next shift, clock in, manage credentials, set availability and request leave — no app-store gatekeeping.

Role-based operations & messaging

Distinct workspaces for coordinators, compliance, payroll, ops, host employers and admins — each scoped to its job, with in-app messaging and credential reminders.

Ops dashboard & AI risk feed

A real-time command centre — coverage, labour cost vs budget, expiring credentials — with an AI feed surfacing geofence breaches and compliance locks as they happen.

See it in action

Real screens from a real, running product

Not mockups. Every screen below is live in the RosterOS demo environment today.

Scheduling

Build the week on a compliance-aware grid

A drag-and-drop scheduler where every shift carries its own state — assigned, open, warning or hard-blocked. The publish gate counts the blocks, so an unsafe roster simply can't go out.

Live coverage, open-shift and hard-block counts
Smart Fill ranks only qualified, available workers
Publish Review blocks until every conflict is cleared

RosterOS roster scheduler with a compliance-aware drag-and-drop grid

Credential verification

Verify documents with AI, decide with confidence

Every uploaded credential lands in a verification queue with a side-by-side view: the scanned document against AI-parsed fields and an OCR-confidence score, so low-confidence reads get a human check before approval.

Document preview vs extracted metadata
OCR confidence flags fields below threshold
Auditable verify, correct and reject actions

RosterOS credential verification queue with AI-parsed fields and OCR confidence

Compliance configuration

The rules behind every roster, in your hands

Define credential types, jurisdiction boundaries, expiry-warning schedules and the hard-block rules that drive enforcement — then map exactly which roles and sites must hold each credential.

Per-credential jurisdiction & expiry warnings
Hard-block vs warn-only enforcement modes
Requirement mappings by role and site

RosterOS credential configuration with hard-block rules and requirement mappings

Worker experience

An app your frontline team will actually use

A clean, installable PWA where workers see their next shift, clock in with GPS at the tap of a button, keep credentials current and set their availability — all from their phone.

Today-at-a-glance with one-tap GPS clock-in
Credential expiry warnings & quick photo upload
Roster, timesheets, availability & leave in one place

RosterOS worker mobile PWA home screen with GPS clock-in

Watch the demos

See RosterOS in action

Two walkthroughs — one from the worker's seat, one from the back office.

Worker experience

Your shifts, in your pocket

The full frontline journey: one-tap sign-in, today's shift at a glance, GPS clock-in, keeping credentials current and setting availability — all from a phone, no app store needed.

Platform walkthrough

Every role, end to end

Ops command centre, the compliance-aware scheduler, AI credential verification, timesheet approval and payroll export — the full back office across coordinator, compliance, payroll and admin roles.

How RosterOS compares

The winning balance of cost and capability

Stacked against the four ways care providers run their rosters today.

Capability	RosterOS Purpose-built for care	Deputy / scheduling SaaS	Generic HR suite	Enterprise WFM (UKG / SAP)	Spreadsheets / chats
Care-credential hard-block (NDIS / WWCC / First Aid)	● Built-in	◑ Manual fields	✕ Not care-aware	◑ Custom build	✕ Manual
Server-side compliance & conflict engine on publish	● Enforced	◑ Soft warnings	✕ None	◑ Configurable	✕ None
AI credential OCR & verification queue	● Built-in	✕ No	◑ Doc store only	◑ Add-on	✕ Manual
Smart Fill (qualified & available only)	● Built-in	◑ Open-shift offers	✕ No	◑ Varies	✕ Manual
GPS geofenced clock-in with offline sync	● Built-in	● Yes	✕ No	◑ Add-on	✕ None
Fatigue / break / award awareness	● Built-in	◑ Basic	◑ HR policy only	● Yes	✕ Manual
Timesheets → payroll export (Xero / MYOB)	● Native	● Yes	◑ Varies	● Yes	✕ Manual
Host-employer placed-hours sign-off	● Built-in	✕ No	✕ No	◑ Varies	✕ None
Mobile-first worker PWA	● Included	● App	◑ Varies	◑ Heavy app	✕ None
Time to go live	● Weeks	● Days–weeks	◑ Months	✕ 6–18 months	● Immediate*
Source code ownership & white-label	● You own & rebrand it	✕ Vendor SaaS	✕ Vendor SaaS	✕ Vendor-locked	◑ Files only
Hosting & data residency control	● Your infra, any region	✕ Vendor cloud only	✕ Vendor cloud only	◑ Vendor-defined	◑ Your device
Commercial model	● One-time perpetual licence	✕ Recurring per-seat SaaS	✕ Recurring per-seat SaaS	✕ Licence + integrator	◑ Cheap, then costly

● built-in · ◑ partial / requires work · ✕ not available. *Spreadsheets are "free" until the first audit finding, missed credential, or unpaid-hours dispute. Vendor names are illustrative of each category, not endorsements.

The sweet spot

Maximum capability, minimum overhead

Capability →

Enterprise WFM

Generic HR suite

Scheduling SaaS

Spreadsheets

RosterOS

Cost / complexity →

Right-sized for care providers

NDIS and disability providers, aged care, nursing agencies and labour-hire get enterprise-grade compliance controls without an enterprise budget or a dedicated workforce-systems team.

Live in a quarter, not a saga

Pre-built compliance, scheduling and clock-in mean you configure credential rules and sites and launch — instead of funding a multi-year enterprise WFM integration.

Compliance is the default, not a project

Credential currency, screening, fatigue and award rules are wired into the publish workflow — so you pass audits because the system never let an unsafe shift out.

Built to scale with the workforce

From a single site to multi-site, multi-role operations with host employers, placed-worker hours and payroll integrations — one platform grows with you.

Ownership, not rental

You own your rostering platform — source code and all

RosterOS is not SaaS. Under a source-available license you receive a copy of the source code, brand it as your own, deploy it wherever you choose, and keep full control of your data and your roadmap.

The source code is yours

You receive the complete source under a perpetual license. Read every line, audit it, and never be held hostage to a vendor's roadmap or release cadence.

Brand it entirely as your own

White-label from the ground up — your name, logo, colors and domain across the worker app and staff console. Ship it to your team as your product, not ours.

Host it anywhere

Your cloud, your on-prem data center, your region of choice. No mandatory vendor cloud, no per-seat metering, no usage caps that throttle growth.

Your data never leaves your control

Worker PII, credential documents and timesheet records sit in infrastructure you own — making privacy and data-residency obligations far simpler to demonstrate to an auditor.

Customize without limits

Modify and extend the platform for your own credential rules, awards and workflows. The code is yours to evolve — by your team or ours — as the business grows.

Perpetual license

A one-time license to the delivered version, yours to run indefinitely. No subscription that can be switched off, no renewal leverage held over you.

Source-available, not open-source. You get the code for your own internal business use, with the right to brand, host, modify and run it in perpetuity. Reselling it or offering it to third parties as a service is reserved. The full terms are short and in plain English.

Read the license terms →

Built for

Whoever you roster, RosterOS fits

🧑‍🦽

NDIS & disability providers

Worker screening, role-based credential rules and hard-block enforcement built for the sector from day one.

🏥

Aged care & nursing

RN/EN credential currency, fatigue and break rules, and real-time coverage across multiple facilities.

🤝

Labour-hire & host employers

Place workers on host sites and let hosts sign off on hours, with full audit trail back to payroll.

📱

Community & support services

A mobile-first worker app with GPS clock-in for distributed, in-the-field teams.

Who builds & delivers RosterOS

Enterprise software pedigree, delivered at AI speed

RosterOS pairs decades of business-critical engineering with an AI-powered delivery model — so you get depth and speed, not a trade-off between them.

B

BlastAsia Inc.

Implementation partner

For 25 years, BlastAsia has built and implemented business-critical software for global enterprises — bringing deep engineering discipline, domain expertise and delivery rigor to every RosterOS deployment.

A quarter-century building global, business-critical systems
Enterprise-grade engineering & delivery practices
Hands-on, local implementation and support

X

Xamun.ai

AI-Powered Software Factory

Xamun is an AI-powered software factory that brings speed and reliability to commercial software delivery at scale — compressing what once took years into months, without sacrificing quality.

AI-accelerated build and delivery
Reliability and quality engineered in at scale
Faster time-to-market for commercial software

See RosterOS run your roster

Book a 30-minute walkthrough, or jump straight into the live demo environment and click through it yourself.

Book a walkthrough → Open the live demo

Right worker. Right shift. Every time.